AvidXchange

Start your workday by clearing the invoice pile in minutes, not hours. Forward bills to a dedicated inbox or drag-and-drop PDFs, and the system extracts supplier, dates, amounts, and line items. It auto-codes to GL accounts and cost centers using your rules, then attempts a 2- or 3-way match against POs and receipts. Anything that doesn’t align is flagged with clear reasons—quantity variance, price mismatch, missing receipt—so you can resolve issues without hunting through emails. Once validated, invoices move into the queue already organized by due date, discount window, and priority.

Approvals run on rails. Build routing once with thresholds, departments, and project tags, and the workflow handles the rest. Approvers get email or mobile notifications with a concise summary, supporting documents, and quick actions to approve, hold, or comment. Reminders and escalations keep things moving, while an audit trail records every decision and change. Suppliers don’t need to call for updates; they can check status in a portal, upload missing documents, and update contact details, cutting back-and-forth messages for your AP team.

When it’s time to pay, queue approved invoices by due date and payment method. Schedule runs, pick ACH, virtual card, or check, and apply controls like secondary approval for large disbursements. The payment screen shows cash impact by account and date so you can protect liquidity and capture early-pay discounts. Holds, disputes, and partial payments are all tracked. Every step—from capture to settlement—lands in a searchable record with attachments, approvals, and timestamps, simplifying audits and supporting internal control requirements.

Extend beyond invoice handling with full procure-to-pay. Create catalogs and requisitions that route for sign-off before spending happens. Budget checks trigger at request time, not after the fact, and approved requests auto-generate POs. Receiving is quick on desktop or mobile, feeding matches that reduce month-end surprises. Dashboards show aging, DPO, on-time payment, accruals, and budget consumption by department. Build and schedule reports for controllers and executives, export summaries to your ledger, and finish close faster with matched liabilities and clean supporting detail—all without resorting to paper binders or manual spreadsheets.